Permanent 8 hour/day position for the 2026/27 school year. 

 

Medford SD 549C Job Description

 

The Medford School District is a premier school district that inspires remarkable achievement, and empowers students to succeed and contribute in a changing world.

 

Job Title:  Office Manager  

Supervisor:  Principal or Site Supervisor

FLSA Status: Nonexempt                                                                          

 

Summary:  Acts as office manager for a school, school principal, or a department head, under the direction of the site supervisor performing a variety of difficult and responsible secretarial and clerical work.  Assigns duties, trains and directs work of other office staff.

 

Essential Duties and Responsibilities:

• Manages office by making sure things are organized and run smoothly according to District policies.
• Decisions and determinations are often based upon specialized knowledge and precedents and previous decisions.
• Exercise general supervision over several employees performing clerical, bookkeeping, and/or other functions by means of checks of work for conformance to office policy and procedures. 
• Ability to handle daily work pressures, resolve conflicts between parents, students, employees and to provide leadership for the establishment of effective and efficient routines and procedures.
• Establishes methods and procedures of work within the organizational unit.
• Oversees site business operations. (i.e., bookkeeping, payroll, leave accounting, substitutes, etc)
• Serves as administrative information liaison between school staff, patrons, students and others and assists as necessary.
• Telephones and confers with parents/guardians regarding student information.
• Maintains principal's/supervisor’s calendar, school calendar and handbooks.
• Schedules appointments, processes daily correspondence to and from parents and staff.
• Supports supervisor in the development and distribution of correspondence, agendas, minutes and independently composes documents on routine matters.
• Answers correspondence not requiring the administrator’s attention.
• Operates various office machinery including copy machine, fax machine, ten-key calculator, computers and other equipment which may be unique to that assignment.
• Maintains student information system.
• Monitors student health systems, administers medications within the scope of district policies and performs first aid services.
• Supervises students in office.
• Maintains competency in all position responsibilities.
• Complies with all safety and work rules, policies and procedures.
• Responsible for proper utilization, operation and maintenance of all department resources.
• Provides support to other positions as needed.
• Assumes additional responsibilities as appropriate with little or no supervision.
• Other related duties may be assigned.

Marginal Duties and Responsibilities:

• Updates website.
• New staff member set-up (Badges, Computer Program Access, Alarm Codes, etc.)
• Troubleshoots, coordinates service and supplies of office machinery.
• Attends staff meetings and in-service trainings.

Supervisory Responsibilities:

• Assigns duties to and directs work of classified staff and volunteers.
• Trains staff.
• All employees of the Medford School District have responsibility for supervising students and maintaining a safe environment.

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:  High school diploma or General Education Diploma (GED); four years' related clerical experience or equivalent combination of training and experience. A thorough working knowledge of office practices and procedures is required.

Interpersonal Skills:  Ability to interact appropriately with teachers, staff, members of the community, school board members and others including vendors, law enforcement and other agencies and students. Focuses on solving conflict; maintains confidentiality; Contributes to building a positive team spirit.

Language Skills:  Ability to communicate fluently in English both verbally and in writing. Preference may be given to applicants who are fluent in both English and Spanish. The ability to verbally respond to common inquiries or complaints from students, parents or members of the community is essential. The ability to read, analyze and interpret financial reports and legal documents is required.  The ability to respond in writing to common inquiries or complaints from students and parents and write reports and business correspondence is essential.

Mathematical Skills:  Employees in this category must have the ability to calculate figures and amounts such as discounts, interest and percentages. Employees must have the ability to apply concepts of basic algebra, geometry, fractions, percentages, ratios and proportions to practical problem solving situations.

Reasoning Ability:  Employees in this category must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills:  General knowledge of computer usage and ability to use database software, internet software, e-mail, order processing software, spreadsheets and word processing software. Ability to keyboard 50 wpm.

 

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms.  The employee is frequently required to stand and stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision. Speaking clearly enough to be able to be understood by others. Identifying and understanding the speech of another person. Emotional stability to work effectively under pressure and to keep all aspects of the job under control.

 

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually low to moderate.  The employee must be able to handle interruptions and prioritize work in a fast-paced environment. The employee may be exposed to bloodborne pathogens. Employee may be subject to temperature fluctuations, fumes, odors and dust.

 

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.