Permanent 8.0 hour/day position to begin immediately.

Medford SD 549C Job Description

Our Mission: ALL Own Their Present and Future, ALL Are Known and Challenged, ALL Achieve Their Potential, ALL Options are Open and Hopeful

Job Title:                      Secretary 

Supervisor:                  Principal, Administrator, or Manager

Classification:              Classified

FLSA Status:                Nonexempt 

Days:                            203

Summary:  This position provides administrative support to the school staff, including matters of a confidential nature. Acts as a secretary/receptionist in a school or department office and performs a wide variety of detailed secretarial/clerical work for the efficient operation of the school or department.

Essential Duties and Responsibilities:

• Performs general office duties, including answering multi-line phones, greeting the public, typing, filing, copying, sorting, and handling incoming and outgoing mail.
• Greets parents, students, and staff in the main office and directs, as appropriate, providing guest badges, bus passes, etc.
• Inventories and maintains adequate office supplies for the main office, staff work rooms, and school staff.
• Completes computer data entry work, using District computer programs, inputting a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Maintains accurate student records, including daily attendance records, and updates student databases as required.
• Supervises students in the main office area, refers students to building administrator(s), and contacts parents as necessary.
• Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict professionally.
• Communicates clearly with coworkers and other staff.
• Provide impeccable customer service.
• Maintains appropriate certifications and training hours as required.
• Attends work daily as assigned and is punctual.
• Adheres to the assigned daily work schedule.
• Assists in monitoring the student health room; administers medications within the scope of district policies; and performs first aid services when necessary.
• Maintains competency in all position responsibilities.
• Complies with all safety and work rules, policies, and procedures.
• Responsible for properly utilizing, operating, and maintaining all department resources.
• Provides support to other positions as needed.
• Assumes additional responsibilities as appropriate with little or no supervision.
• Performs other related duties as assigned.

Marginal Duties and Responsibilities:

• Attends staff meetings and in-service training.

Supervisory Responsibilities:

• All Medford School District employees supervise students and maintain a safe environment.

Qualifications:  An individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Education and/or Experience:  High school diploma or General Education Diploma (GED) and one to two years related experience in typing, general clerical, and/or training or equivalent combination of education and experience. 

Interpersonal Skills:  Communicates effectively and works cooperatively with coworkers, members of the community, school board members, and others, including vendors, law enforcement, other agencies, students, and staff. Focuses on solving conflict, maintaining confidentiality, and contributing to building a positive team spirit.   

Language Skills: Ability to communicate verbally and in writing fluently in English. Preference may be given to applicants fluent in English and Spanish. Ability to respond to common inquiries or complaints from students, parents, regulatory agencies, or community members. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and business correspondence.

Mathematical Skills: Ability to add, subtract, multiply and divide into all units of measure using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to understand, apply and interpret instructions furnished in written, oral or diagram form.

Computer Skills:  General knowledge of computer usage and ability to use database software, internet software, e-mail, order processing software, spreadsheets, and word processing software. Ability to keyboard at 40 wpm.

Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents, members of the community, school board members, and others, including vendors, law enforcement, and other agencies.

Certificates, Licenses: Certificates determined beneficial to the job by the District.

Physical Demands:  The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms. The employee must often stand, stoop, kneel, crouch, or crawl. The employee must lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, the ability to adjust focus, and peripheral vision. Ability to speak clearly to be understood by others and identify and understand the speech of others. Emotional stability to work effectively under pressure and control all aspects of the job.

Work Environment: The work environment characteristics described here represent those employees may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

The noise level in the work environment is usually low to moderate. The employee must handle interruptions and prioritize work in a fast-paced environment. The employee may be exposed to blood-borne pathogens and subject to temperature fluctuations, fumes, odors, and dust.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) whenever it deems advisable.